ValetFlow SEO guide

Vehicle and key handover tracking software for dealerships

Record who released and accepted each vehicle, where the keys and car were left, and whether the receiving team accepted or returned the handover.

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Open the demo or request a trial to see how the workflow fits your dealership or valeting team.

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Create a clear chain of custody


Verbal handovers can leave managers unsure who has the vehicle, where the keys are or whether the next department knows the collection deadline. ValetFlow records the release and receipt as two separate actions so a handover is not treated as complete until the receiving person accepts it.

  • Person releasing the vehicle
  • Person accepting the vehicle and keys
  • Date and time of each action
  • Key and parking location
  • Mileage
  • Fuel level or EV battery percentage
  • Outstanding work and instructions
  • Return-to-Workshop reason when rejected
  • Linked customer progress update after acceptance


Prevent false customer updates


Releasing a vehicle from Workshop does not immediately tell the customer that valeting has received it. The private status page changes only after the valeter accepts custody, helping the public update match the real dealership workflow.

Keep the handover attached to the vehicle


The custody record stays with the Workshop and valeting history, alongside job notes, photos, damage information, due times and quality checks. This makes it easier to investigate delays or find where responsibility changed.

FAQs


Can a valeter reject a vehicle handover?


Yes. The receiving person can return it to Workshop with a mandatory reason instead of accepting an incomplete or incorrectly located vehicle.

Does acceptance update the customer progress page?


Yes, when an active customer progress page exists, acceptance can move the public stage to the valeting team. A returned handover does not make that change.
Product screenshots

See ValetFlow in action

Screenshots from the ValetFlow demo/manual showing how the system looks in day-to-day use.

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The Workshop job sheet combines operational progress with estimate and customer-approval controls.
The mobile job sheet keeps the key workflow available from a phone on the dealership site.
The digital job sheet is the central record for instructions, progress, evidence and completion.
The timeline records important actions so managers can see what happened and when.
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Explore ValetFlow

Open the sections below for feature pages, setup guidance and public help articles.

Open Help Centre
ValetFlow software pages 21 pages covering features and use cases
Car Valeting Management Software Valeting Manager Software Vehicle Preparation Software Auto Trader Stock Import for Valeting Teams Valeting Job Board Valet Booking Software ValetFlow vs Spreadsheets Valeting Team Management Software Self-Hosted ValetFlow Package Dealership Workshop Workflow Software MOT and Service Workshop Management Software Mobile Valeting Software Workshop-to-Valeter Handover Software Dealership Workshop and Valeting Capacity Planning Customer Vehicle Progress Software Vehicle Handover Tracking Software Workshop Estimate Approval Software Dealership Vehicle Preparation Workflow Vehicle Valeting Quality Control Software Dealership Valeting Software Digital Valeting Job Sheets
Public help pages 39 guides for using ValetFlow
Booking vehicles into ValetFlow Digital job sheets Mobile and PWA staff workflow Valeter Mobile Portal Valeter App API Dealership access and setup Reclean records Live Job Board Vehicle Timeline / Audit Trail Roadmap and Feature Requests Light/Dark Mode and Colour Themes SEO and Google Analytics Dealership Login Testing Licences and Free Trials Valeter Payment Details and Terms Workshop Module Vehicle Registration Lookup Auto Trader Stock Import Demo Content for Screenshots Collapsible Sections Staff Timesheets Stats and Reports Invoice History Dealership Dashboard and Bookings Beta Tester Programme Customer Vehicle Progress Page Customer Waiting Priority Photo-Verified QA Sign-off Parking Location Management Job Messaging and Weather Planning Message Inbox Weather Productivity Board Mobile Admin and Setup Pages Guided and One-page Booking Forms Custom Booking Fields Workshop Estimates and Customer Approval System Health and API Diagnostics Dealership Feature Settings Update History TXT Download